KYOCERA FS-3140MFP Dokumentacja

Fax OperatiOn GuideFS-3140MFp

ixTechnical regulations for terminal equipmentThis terminal equipment complies with:• TBR21 • DE 08R00 National AN for D• AN 01R00 AN for P • DE 09R00

5Checking Transmission Results and Registration Status5-3Checking FAX Job HistoryDisplay the history of the latest 16 each of send and receipt results

Checking Transmission Results and Registration Status5-4Sender Info. Transmission informationDestination RecipientThe number of destinations is displ

5Checking Transmission Results and Registration Status5-5Printing Administrative ReportsYou can print various administrative reports to check the resu

Checking Transmission Results and Registration Status5-6FAX RX Result ReportsEach time you receive a fax, you can print a report to confirm whether th

5Checking Transmission Results and Registration Status5-79 Press the OK key.Activity ReportActivity reports are reports of both the sent faxes and the

Checking Transmission Results and Registration Status5-8Automatic PrintoutAn activity report is printed out automatically after every 50 faxes sent or

5Checking Transmission Results and Registration Status5-9Status PageA status page provides information on a number of user setups.FAX-related informat

Checking Transmission Results and Registration Status5-10Reporting FAX Receipt Result by E-mailFax receipt can also be notified by e-mail instead of c

5Checking Transmission Results and Registration Status5-11Entering Destination Directly1 Press the U or V key to select [Address Entry].2 Press the OK

Checking Transmission Results and Registration Status5-12

xNetwork Compatibility DeclarationThe manufacturer declares that the equipment has been designed to operate in the public switched telephone networks

6-16 Setup and RegistrationThis chapter explains how to perform various setups and registrations.• FAX/TEL Auto Switch Reception...

Setup and Registration6-2FAX/TEL Auto Switch ReceptionThis reception method is convenient when using both telephone and fax on a single telephone line

Setup and Registration6-361 The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto

Setup and Registration6-4FAX/Answering Machine Auto Switch ReceptionThis method is convenient when using both the answering machine and fax. When fax

Setup and Registration6-56Preparation: Refer to Receiving Mode on page 6-9 to select [Auto (TAD)].1 The connected telephone set makes ringing tone the

Setup and Registration6-6RingsYou can change the number of times to let the phone ring before answering a call as needed. The number of ringing times

Setup and Registration6-76Volume AdjustmentAdjust the volume of the speaker and monitor.Speaker Volume: Volume of the built-in speaker when the line i

Setup and Registration6-8Retry TimesThe number of retry times can be changed automatically.NOTE: Retry times can be set to between 0 and 14.For Redial

Setup and Registration6-96Receiving ModeThe following five receiving modes are available.• FAX Automatic Reception [Auto (Normal)]• FAX/TEL Auto Switc

Setup and Registration6-10Reception Date/TimeReception Date/Time function adds the reception date/time, sender information and number of pages on the

xiIntroductionAbout This GuideThis guide consists of the following chapters.Chapter 1 - Part Names and FunctionsExplains the parts of the machine and

Setup and Registration6-116Media Type for Print OutputSpecify the paper type to be used for print output of the received fax.Supported paper types: Al

Setup and Registration6-128 Press the U or V key to select [Cassette 1 Size], [Cassette 2 Size], [Cassette 3 Size] or [Cassette 4 Size].9 Press the OK

Setup and Registration6-136DRD ReceptionThis reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies.

Setup and Registration6-14When the call is from a telephoneLift the handset and speak with the other party. When the conversation is over, fax recepti

Setup and Registration6-156Transmission RestrictionThis function allows you to send or receive originals only when communication requirements are met.

Setup and Registration6-16Registering Permit FAX No.NOTE: Up to 10 Permit FAX numbers can be registered.1 Press the System Menu/Counter key.2 Press th

Setup and Registration6-17611 Use the numeric keys to enter a Permit FAX number. Up to 32 digits can be entered.NOTE: Press the Address Recall/Pause k

Setup and Registration6-18Deleting Permit FAX No.1 Press the U or V key to select [Delete].2 Press the OK key.3 Press [Yes] (the Left Select key). Thi

Setup and Registration6-19611 Use the numeric keys to enter a Reject FAX number. Up to 32 digits can be entered.NOTE: Press the Address Recall/Pause k

Setup and Registration6-20Deleting Reject FAX No.1 Press the U or V key to select [Delete].2 Press the OK key.3 Press [Yes] (the Left Select key). Thi

xiiConventions in This GuideThe following conventions are used depending on the nature of the description.Convention Description ExampleBold Indicates

Setup and Registration6-216Registering Permit ID No.NOTE: Up to 5 Permit ID numbers can be registered.1 Press the System Menu/Counter key.2 Press the

Setup and Registration6-22Changing and Deleting Permit ID No.1 Follow steps 1 to 7 of Registering Permit ID No. on page 6-21.2 Press the U or V key to

Setup and Registration6-236Setting Send RestrictionYou can restrict the other parties to which you send originals only to the ones registered in Permi

Setup and Registration6-24EncryptionThis method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third

Setup and Registration6-256Registering an Encryption KeyAn encryption key is required when registering the Address Book used for encryption communicat

Setup and Registration6-26Confirming and Deleting Registration Contents of Encryption Key1 Follow steps 1 to 7 of Registering an Encryption Key on pag

Setup and Registration6-276Operation at the Sending SystemWhen sending originals by encrypted transmission, use the Address Book registered for encryp

Setup and Registration6-2811 Press the U or V key to select [On] or [Off].NOTE: When the machine receives originals, the encryption box is not used.12

Setup and Registration6-29611 Press the U or V key to select the desired encryption key number.12 Press the OK key.13 The sending system conducts encr

Setup and Registration6-30Duplex Print OutputWhen received multiple pages of data are the same width, they can be printed out on both sides of paper h

1-11Part Names and FunctionsThis chapter explains the names of parts of the fax device.For other parts, refer to the machine’s Operation Guide.• Opera

Setup and Registration6-3162 in 1 ReceptionWhen you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original a

Setup and Registration6-32Print all at once [Batch Print]When a multi-page fax is received, if [On] is set, the pages are printed in a batch after all

Setup and Registration6-336Select Key SetIf you register a function to the Left Select key or Right Select key, you can quickly set the function when

Setup and Registration6-34Remote DiagnosticsIf a problem arises with this machine and you contact our service representative, this feature enables our

Setup and Registration6-356Prohibiting FAX Printing at Specified Times (Unusable Time)This feature sets a time period during which the machine will no

Setup and Registration6-36

7-17 About Network FAXThis chapter explains how to use Network FAX.Please also read the Network FAX Driver Operation Guide (Online Manual) contained i

About Network FAX7-2What is Network FAX?The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving o

7About Network FAX7-3SetupThe following preparation is needed before using Network FAX.Flow of SetupConnection to a PCConnect the machine to a PC usin

About Network FAX7-4

Part Names and Functions1-2Operation PanelFor the names of keys and indicators required when functions other than FAX are used, refer to the machine’s

8-18 TroubleshootingThis chapter explains how to deal with problems.• Indicators During Sending/Receiving Operation ...

Troubleshooting8-2Indicators During Sending/Receiving OperationThe Send/Receive and Memory indicators show the fax transmission status.• The Send/Rece

8Troubleshooting8-3Error MessagesWhen an error occurs, the display may show one of the error messages listed below. These will help you identify and c

Troubleshooting8-4Scheduled sending jobs exceeded.– The number of jobs has exceeded the limit set for delayed transmission. Press the OK key. The job

8Troubleshooting8-5TroubleshootingWhen a problem occurs, first check the following. If the problem persists, contact your dealer or service representa

Troubleshooting8-6Cannot perform sub address transmission.Is the recipient fax machine equipped with a sub address transmission feature?Sub address tr

Appendix-1Appendix• Character Entry Method ...Appendix-2• Specifications (Fa

Appendix-2Character Entry MethodIn character entry screens, use the procedure below to enter characters.Keys UsedUse the following keys to enter chara

Appendix-3Selecting Type of CharactersTo enter characters, the following three types are available:ABC To enter alphabets.123 To enter numerals.Symbol

Appendix-4Entering CharactersAfter selecting a character type, use the procedure below to enter characters.Entering Alphabets and Numerals Referring t

1Part Names and Functions1-3Lit when the machine's main power is on.Used to register or recall programs.Ends operation (logs out) on the Administ

Appendix-5If you use cursor keys to move the cursor to an entry position apart from the end of the line and enter a character there, spaces are automa

Appendix-6Specifications (Fax function)NOTE: Specifications are subject to change without notice.Item DescriptionType FS-3140MFPCompatibility G3Commun

Appendix-7Menu ListThe function keys on the message display and operation panel have the following menus. Refer to this list as necessary when you ope

Appendix-8Continued from previous pageFAX TX/RX Common Encryption Key (page 6-24)Transmission TTI (page 2-3)Local FAX Name (page 2-4)Local FAX ID (pag

Appendix-9Received FAX Sizes and Paper Priority (Inch Model)When no paper loaded in the cassettes matches the received fax size and orientation, the m

Appendix-10Received FAX Sizes and Paper Priority (Metric Model)When no paper loaded in the cassettes matches the received fax size and orientation, th

Appendix-11Error Code ListWhen a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Repor

Appendix-12U01721 Communication error occurred during high-speed transmission. Designated transmission speed may not be available for the recipient ma

Appendix-13U03700 Sub address bulletin board reception was attempted but the other party’s machine either does not have a sub address bulletin board c

Appendix-14U19000 Memory reception was stopped because there is no more free space in the memory of this machine. Create free space by outputting the

Part Names and Functions1-4MachineThis chapter explains the names of parts of the fax device.For the parts required when functions other than FAX are

Index-1IndexNumerics2 in 1 Reception 6-31AAbout this Operation Guide ivAccount Management 4-42Address Book 3-13Change/Deletion 3-20Printing Address Li

Index-2Interrupt Send 4-6JJob Accounting 4-42Communication Form Subject to Job Accounting 4-43Contents 4-42Limit 4-43Login 4-45LLocal FAX Information

Index-3Remote Switch Function 4-11, 8-5How to Register 4-11How to Use 4-12ReportActivity Report 5-7FAX RX Result Reports 5-5Send Result Reports 5-5Sta

Index-4

First Edition 2010.06 2LXKMEN000

1Part Names and Functions1-5Document Processor7891066 Top cover Open this cover when the original jammed in the Document Processor.7 Original width gu

Part Names and Functions1-6

iSafety Conventions in This GuidePlease read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.The sec

2-12 Preparation Before UseThis chapter explains the preparation necessary before the machine is used.There is no need for the customer to undertake t

Preparation Before Use2-2Selection of Telephone Line (Inch version only)Select the telephone line according to the type you are contracted with. Pleas

2Preparation Before Use2-3Selection of Transmit Terminal Identification (TTI)The transmit terminal identification (TTI) is the information about the m

Preparation Before Use2-4Setting the TTI informationRegister the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal

2Preparation Before Use2-57 Press the OK key.8 Use the numeric keys to enter the local FAX number to be registered. Up to 20 digits can be entered.NOT

Preparation Before Use2-6Date and Time EntryRegister the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conduc

2Preparation Before Use2-78 Press the U or V key to select [Summer Time]. Summer Time appears.NOTE: If you select a region that does not utilize summe

Preparation Before Use2-8Connection to PBX (Europe only)When using this machine in environment in which PBX (Private Branch Exchange) for connection t

3-13 FAX Operation (Basic)This chapter explains the following basic operations.• Automatic Send ...

FAX Operation (Basic)3-2Automatic SendGeneral transmission using the numeric keys is explained.Switching to the Send Screen1 Press the FAX key. Check

iiContents1 Part Names and FunctionsOperation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3FAX Operation (Basic)3-3NOTE: When continuous scan is set, you can continue with scanning of a next original after an original on the glass surface h

FAX Operation (Basic)3-4Address Recall/PausePressing this key adds about three seconds of waiting time during dialing. For example, when dialing the r

3FAX Operation (Basic)3-5Selecting the Resolution5 Select the resolution suitable for sending originals.•200 × 100 dpi (Normal): when sending original

FAX Operation (Basic)3-6IMPORTANT: • If you select a high resolution, the image becomes clearer. However, the higher the resolution is, the longer the

3FAX Operation (Basic)3-7Send Start7 Press the Start key. Transmission begins.Checking the Send Status1 Press the Status/Job Cancel key.2 Press the U

FAX Operation (Basic)3-8FAX Automatic ReceptionWhen using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machi

3FAX Operation (Basic)3-9Reception Starts1 When a fax has been sent to you, the machine rings the registered number of times, and then starts receivin

FAX Operation (Basic)3-10Cancelling CommunicationThe method for cancelling communication with this machine differs depending on the transmission metho

3FAX Operation (Basic)3-11Cancelling and Sending Delayed Transmissions (Queued)To cancel delayed transmissions that are queued, or to send delayed tra

FAX Operation (Basic)3-124 Press [Line Off] (the Left Select key).5 Press [Yes] (the Left Select key). This disconnects the line in communication.Canc

iiiTransmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15Encryption

3FAX Operation (Basic)3-13Using the Address BookYou can select the FAX destination from the Address Book.Registering a New DestinationYou can register

FAX Operation (Basic)3-1415 Press the Y or Z key to select [Contact Name].16 Press [Edit] (the Right Select key).17 Use the numeric keys to enter the

3FAX Operation (Basic)3-1524 Use the numeric keys to enter the sub address. Up to 20 digits can be entered.NOTE: A sub address can be entered using nu

FAX Operation (Basic)3-1638 Use the Y or Z key to select [TX Start Speed] or [ECM] and change settings as necessary, and then press the OK key.39 Use

3FAX Operation (Basic)3-176 Press [Menu] (the Right Select key).7 Press the U or V key to select [Add Address].8 Press the OK key.9 Press the U or V k

FAX Operation (Basic)3-1819 Press the Y or Z key to select [Group Member].20 Press [Edit] (the Right Select key).21 Press [Menu] (the Right Select key

3FAX Operation (Basic)3-19Selecting a Destination from the Address BookSelect a destination registered in the Address Book.1 In the basic screen for F

FAX Operation (Basic)3-207 Use the numeric keys to enter the destination name for which you want to search.NOTE: For details on character entry, refer

3FAX Operation (Basic)3-213 Press [Yes] (the Left Select key). This deletes the selected destination or group.9 Press the OK key.10 Press [Yes] (the L

FAX Operation (Basic)3-22Using One-touch KeysWith One-touch keys on the operation panel, you can invoke the Address Book. Registering a New One-touch

ivSafety InformationAbout this Operation GuideThis Operation Guide contains information on using the facsimile functions of this machine. Please read

3FAX Operation (Basic)3-23Changing/Deleting Registration ContentsYou can change the destination registered to a One-touch key to another destination,

FAX Operation (Basic)3-24Dialing the Same Receiving System (Redial)Redial is a function allowing you to dial the last entered number once again.Automa

4-14 FAX Operation (Advanced)This chapter explains the method to effectively use FAX.• Delayed Transmission...

FAX Operation (Advanced)4-2Delayed TransmissionWhen you have set a transmission start time, this function automatically sends originals at the preset

4FAX Operation (Advanced)4-38 Press the Y or Z key to move the cursor position, and enter hours and minutes.9 Press the OK key.10 Set the destination,

FAX Operation (Advanced)4-4Broadcast TransmissionThis function allows you to send the same originals to several destinations in one operation. The mac

4FAX Operation (Advanced)4-5Standby TransmissionDuring a communication, you can scan originals and schedule a next transmission. When the first commun

FAX Operation (Advanced)4-6Interrupt SendDuring communication, when you scan originals by selecting direct transmission, you can use interrupt send. E

4FAX Operation (Advanced)4-7Chain DialChain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain nu

FAX Operation (Advanced)4-8Manual SendThis method allows you to send originals by pressing the Start key after confirming that the telephone line has

vGeneral NoticeLegal NoticeWE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE F

4FAX Operation (Advanced)4-9Manual ReceptionThis method allows you to receive faxes by operating this machine after confirming that the telephone line

FAX Operation (Advanced)4-10The telephone line has connected to the telephone of the sending system. When the conversation is over, follow steps 1 to

4FAX Operation (Advanced)4-11Remote Switch FunctionYou can start fax reception by operation from the connected telephone set. This function is conveni

FAX Operation (Advanced)4-12Using the Remote Switch DialTo start fax reception by operation from the connected telephone set, use the following operat

4FAX Operation (Advanced)4-13Printing/Forwarding Received Documents (Memory Forwarding)When you have received a fax, you can forward the received imag

FAX Operation (Advanced)4-14Setting ForwardingUse the procedure below to set forwarding.1 Press the System Menu/Counter key.2 Press the U or V key to

4FAX Operation (Advanced)4-1512 Selecting Forwarding Destination from Address Book1 Press the U or V key to select [Address Book].2 Press the OK key.3

FAX Operation (Advanced)4-16Changing and Deleting Registration ContentsUse the procedure below to change or delete registration contents.1 Press the S

4FAX Operation (Advanced)4-17Forwarding Time SettingRegister the start time and end time between which forwarding is enabled.1 Press the System Menu/C

FAX Operation (Advanced)4-186 Press the U or V key to select [Forward Settings].7 Press the OK key.8 Press the U or V key to select [File Format].9 Pr

vi7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information:If the equipment is c

4FAX Operation (Advanced)4-1910 Press the U or V key to select [On] or [Off].11 Press the OK key.Print SettingYou can set whether the machine should p

FAX Operation (Advanced)4-20with folder (SMB) transmission and folder (FTP) transmission.11 Press the OK key.12 When Not Appending Information to Docu

4FAX Operation (Advanced)4-21Settings for Memory Forwarding from COMMAND CENTER (Forward)You can use COMMAND CENTER on a computer connected to the net

FAX Operation (Advanced)4-22Forward SettingsFAX > Common > Forward > GeneralSpecify the forward settings.The settings available on the Forwar

4FAX Operation (Advanced)4-23Forwarding SettingsFAX > Common > Forward > ForwardUse this page to select forwarding destinations.The settings

FAX Operation (Advanced)4-24Editing DestinationsFAX > Common > Forward > Forward > EditUse this page to edit destinations.The settings ava

4FAX Operation (Advanced)4-25Sub Address CommunicationSub Address CommunicationSub address communication is communication in which data is sent and re

FAX Operation (Advanced)4-263 Use the numeric keys to enter the fax number of the other party.4 Press [Detail] (the Right select key).5 Press the Y or

4FAX Operation (Advanced)4-27Sub Address Box FunctionSub Address BoxA Sub Address Box is a box for storing received originals on the machine to which

FAX Operation (Advanced)4-28Follow the steps to change the user name.1 Press the U or V key to select [Local User], [Network User] or [None].2 When se

viiIMPORTANTES MESURES DE SECURITECertaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduir

4FAX Operation (Advanced)4-29NOTE: You must enter a box password in the following situations:• If user login is disabled• If user login is enabled but

FAX Operation (Advanced)4-30Checking Details and Renaming FilesYou can use the procedure below to check the details of documents forwarded to a Sub Ad

4FAX Operation (Advanced)4-31Printing a Sub Address Box ListYou can print the Sub Address Box list in which the list of Box No.’s and Box names of the

FAX Operation (Advanced)4-32Program DialYou can register transmission requirements such as the other party to which you send originals and transmissio

4FAX Operation (Advanced)4-33Polling CommunicationPolling communication is a communication mode in which the transmission of originals on the sending

FAX Operation (Advanced)4-34Deleting Originals After Polling TransmissionOriginals intended for polling transmission are automatically deleted after t

4FAX Operation (Advanced)4-35Overwrite SettingUse the procedure below to overwrite the existing document if the same name is added to the new file.To

FAX Operation (Advanced)4-369 Press the Start key. The originals are scanned and stored in the Polling box.Orig. Orientation To ensure that the origin

4FAX Operation (Advanced)4-37Polling ReceptionThis function automatically triggers transmission of originals stored on the sending machine when the re

FAX Operation (Advanced)4-38Using Polling Reception with Sub AddressesFor polling reception, enter the sub address (on this machine, sub address and s

viiiDeclarations to European DirectivesDECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/ECWe declare under our

4FAX Operation (Advanced)4-39Printing from a Polling BoxUse this procedure to print an original stored in a Polling box.1 Press the Document Box key.2

FAX Operation (Advanced)4-40Deleting Originals in a Polling BoxUse this procedure to delete an original stored in a Polling box.NOTE: If Delete TX Fil

4FAX Operation (Advanced)4-41Checking Details and Renaming FilesUse this procedure to check the details of an original stored in a Polling box. You ca

FAX Operation (Advanced)4-42Account ManagementAccount management is user management that specifies the users who can use the machine and job accountin

4FAX Operation (Advanced)4-43Communication modes subject to job accounting• Normal transmission• Delayed transmission• Broadcast transmission• Sub add

FAX Operation (Advanced)4-44Logging in when User Accounting has been EnabledWhen user accounting has been enabled, you need to enter a User ID and Pas

4FAX Operation (Advanced)4-45Logging in when Job Accounting has been EnabledWhen job accounting has been enabled, you need to enter an Account ID when

FAX Operation (Advanced)4-46Other Convenient FunctionsFunctions that are convenient when sending fax are introduced here. For usage of each function,

5-15 Checking Transmission Results and Registration StatusThis chapter explains how to check fax transmission results and functional registration stat

Checking Transmission Results and Registration Status5-2Various Tools for Checking Transmission Results and Registration StatusCheck the fax transmiss